INFORMATION FOR EMPLOYERS
Dr. Judy Fernando is a Nominated Medical Adviser under the Queensland Coal Mining Safety and Health Act 1999.
Dr. Sam Yang is a Nominated Medical Adviser under the Queensland Coal Mining Safety and Health Act 1999.
Health assessments (Coal Board Medicals) and 'Section 4' review and completion are available.
QLD Coal board form has 4 sections:
Section 1 is completed by the employer. It includes information about the NMA, the employer, the worker's position, similar exposure groups ( SEG) and the health risks associated with employment.
Click here for link for Similar exposure groups (SEG)
To see the 'Guidance Notes for completion of Health Assessment' provided by the Department of Mines please see page 1 of the health assessment by clicking here (pdf)
Section 2 is completed by the worker. It documents the worker's personal details as well as work and medical history information. Photo ID must be brought to the assessment.
Section 3 is completed by an examining medical officer and details clinical findings.
Section 4 (the health assessment report) is completed and signed by the NMA and details fitness for duty, work restrictions and requirements for a subsequent follow-up and assessment of the worker. Only this section is forwarded to the employer.
As of 1st of January 2017 all QLD coal mine workers requires Chest x-ray performed. If a coal mine worker requires a chest X-ray (CXR), the NMA refers them to a radiologist listed on the Register of clinical radiologists for CWP screening published by the Royal Australian and New Zealand College of Radiologists (RANZCR). The worker will be asked to complete a consent form for a dual chest X-ray reading.
Once the first report is returned, the NMA provides the CXR result (DICOM image and report), consent form and ILO classification form to the Health Surveillance Unit (HSU) by secure file transfer.
HSU dispatches the CXR for a second reading and will forward the results back to the NMA. The NMA reviews all reports, completes section 4 of the form and shares the US CXR reading with the radiology clinic.
When the health assessment is complete, the NMA sends:
• the completed health assessment form and all medical reports (Australian CXR report; US CXR report; spirometry report; CT scan report if applicable) to HSU (all sections of the form must be completed; incomplete forms will be returned)
• a copy of the health assessment report (section 4 of the form) to the coal mine worker (does not include sections 1, 2 or 3 of the form)
• The health assessment report (section 4 of the form) to the coal mine worker's employer.
If the employer requires an explanation of a health assessment report (section 4 of the form) about a worker from the NMA, the employer must obtain the agreement of the worker and ensure that the worker is present - see section 47(1)(c) of the Coal Mining Safety and Health Regulation 2001 (PDF).
Employers' responsibilities pertaining to health assessments are regulated by The Coal Mining and Safety Health Regulation 2001, available here (PDF) and the Mining Safety and Health Legislation (Coal Workers' Pneumoconiosis and Other Matters) Amendment Regulation 2016 (PDF), in force from 1 January 2017.
These are covered in Division 2, Subdivisions 2 & 3, sections 45 - 49, specifically section 47.
We are happy to discuss these responsibilities with employers seeking clarification or assistance with compliance.
COMPLETION OF 'SECTION 1' BY EMPLOYER AND ISSUE OF 'SECTION 4' BY US (NMA )
The 'Section 4' can only be completed by us (the NMA) upon receipt of a fully completed 'Section 1' from the employer.
When completing 'Section 1' please ensure you complete all sections including the name of the NMA, the SEG and provide comments on positive answers. We will send you the completed 'Section 4' when the appropriately completed 'Section 1' is received.
Delays in issuing the 'Section 4' will be avoided by ensuring all the required information and explanatory comments in the 'Section 1' are provided.
• Please fax or e-mail the completed 'Section 1' to us at 07-3868 2063 , firstname.lastname@example.org
• We will return the 'Section 4' to you by fax or by e-mail.
If you wish to use your own NMA for issue of the 'Section 4'
If you wish a completed health assessment performed by us to be sent to your company's NMA please forward us a request in writing (e-mail or fax) with the NMA's full name, address and fax number. For privacy reasons we will send the medical documents to the NMA only by fax or post.
The legislation prohibits providing any documents other than the 'Section 4' to the employer.